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Before You Take Part

Participant Terms, Consent & Photography

What you are agreeing to when you join a Mood Moved workshop, and how photography and filming consent works.

On this page

Welcome. Thank you for attending a Mood Moved workshop. Our workshops are designed to support wellbeing, self-expression, confidence, personal growth and emotional awareness through a combination of movement, creativity, drama, martial arts inspired practices and reflective exercises.

Please read this document carefully before participating.

Voluntary Participation

I understand that:

  • My participation is entirely voluntary.
  • I am free to stop participating in any activity at any time.
  • I may take breaks whenever I need to.
  • I may decline to participate in any exercise without explanation.
  • I understand that I am responsible for deciding what level of participation feels appropriate for me.

Physical Activity Acknowledgement

I understand that Mood Moved workshops may involve:

  • Gentle movement
  • Dance and movement exercises
  • Drama-based activities
  • Martial arts inspired exercises
  • Stretching and mobility exercises

I confirm that I am responsible for assessing my own physical ability to participate.

I agree to:

  • Work within my own physical limits
  • Inform facilitators of any relevant injuries or health concerns
  • Stop any activity if I experience pain, dizziness, discomfort or distress

Medical Information

I understand that Mood Moved facilitators are not medical practitioners. I acknowledge that it is my responsibility to seek medical advice before participating if I have concerns about my health. Please disclose any relevant medical conditions, injuries or accessibility requirements.

Emotional Wellbeing

I understand that some activities may involve:

  • Emotional exploration
  • Reflection
  • Self-expression
  • Discussion of personal experiences

I acknowledge that emotional responses can arise unexpectedly. I understand that:

  • I am not required to share personal information.
  • I may choose not to participate in discussions.
  • I may leave an activity if needed.
  • Facilitators will provide a supportive environment but cannot guarantee specific emotional outcomes.

Therapy Disclaimer

I understand that Mood Moved workshops are educational and wellbeing focused experiences. They are NOT:

  • Psychotherapy
  • Counselling
  • Psychiatric treatment
  • Mental health crisis intervention
  • Medical treatment

Attendance does not create a therapist-client relationship unless explicitly agreed outside the workshop setting. If I require therapeutic, psychiatric or medical support, I understand that I should seek assistance from appropriately qualified professionals.

Confidentiality Between Participants

Mood Moved encourages participants to respect the privacy of others.

Participants agree:

  • Not to share personal information disclosed by other participants outside the workshop.
  • To maintain confidentiality wherever possible. However, absolute confidentiality cannot be guaranteed in a group setting.

Safeguarding

I understand that facilitators may need to break confidentiality if there are concerns regarding:

  • Serious risk of harm to myself
  • Serious risk of harm to another person
  • Abuse or neglect of a child
  • Abuse or neglect of a vulnerable adult
  • Legal obligations requiring disclosure

Photography & Recording

Photography and filming may occur during workshops. I understand that I may opt in or opt out according to the Mood Moved Consent & Photography Policy. My preferences will be recorded separately.

Assumption of Risk

I acknowledge that participation in movement based activities carries an inherent risk of minor injury. I voluntarily accept responsibility for my participation and agree to exercise reasonable care throughout the workshop.

Limitation of Liability

To the fullest extent permitted by law: Mood Moved, its facilitators, employees and volunteers shall not be liable for any injury, loss or damage arising from participation except where caused by negligence or where liability cannot legally be excluded.

Nothing in this document excludes liability for:

  • Death or personal injury caused by negligence
  • Fraud or fraudulent misrepresentation
  • Any liability that cannot legally be excluded under UK law

Participant Agreement

Signed on paper at the workshop; this copy is here so you can read it in advance.

I confirm that:

  • ☐ I have read and understood this document.
  • ☐ I understand the nature of the activities involved.
  • ☐ I participate voluntarily.
  • ☐ I understand that I may withdraw from activities at any time.
  • ☐ I agree to respect the confidentiality and wellbeing of other participants.
  • ☐ I understand that this workshop is not a substitute for therapy, counselling or medical treatment.
  • Participant Name: ______________________________
  • Signature: ____________________________________
  • Date: ________________________________________
  • Emergency Contact Name: _______________________
  • Emergency Contact Number: _____________________
  • Facilitator: ___________________________________
  • Date: ________________________________________

Policy Statement

Mood Moved may occasionally take photographs, videos and audio recordings during workshops, events and activities for promotional, educational and community-building purposes. We are committed to respecting participant privacy, obtaining informed consent and ensuring that all images and recordings are used responsibly and in accordance with UK data protection legislation.

Purpose of Photography & Recording

Images and recordings may be used for:

  • Social media content
  • Website content
  • Marketing materials
  • Event promotion
  • Funding applications
  • Internal training and evaluation
  • Press and media opportunities

Examples include:

  • Workshop activities
  • Facilitator demonstrations
  • Group photographs
  • Participant testimonials (with additional consent)

Informed Consent

Participants will be informed in advance if photography or filming is planned. Consent will be requested during registration or at the start of the workshop. Participation in photography or filming is entirely voluntary.

Participants may choose to:

  • Consent to photography and video recording
  • Consent to photography only
  • Consent to group photographs only
  • Decline all photography and video recording

Right to Opt Out

Participants have the right to opt out of photography and filming at any time. Mood Moved will make reasonable efforts to ensure participants who opt out are not included in photographs or recordings.

Where practical, facilitators may:

  • Designate photography-free areas
  • Inform photographers of opt-out participants
  • Position participants accordingly during group photographs

Use of Images

Images and recordings may be published on:

  • Mood Moved website
  • Social Media
  • Printed marketing materials
  • Email newsletters

Images will not be sold to third parties.

Participant Testimonials

Where participants provide written, video or recorded testimonials, separate consent may be requested for:

  • Use of name
  • Use of image
  • Use of testimonial content

Participants may request anonymity.

Children & Young People

Where activities involve participants under 18 years of age:

  • Written consent must be obtained from a parent or legal guardian.
  • Images will be used in accordance with safeguarding procedures.
  • Additional care will be taken to protect privacy.

Withdrawal of Consent

Participants may withdraw consent for future use of images by contacting Mood Moved. While Mood Moved will remove content from platforms under its control where reasonably possible, it may not be possible to remove content that has already been shared, downloaded or distributed by third parties.

Storage & Data Protection

Mood Moved will:

  • Store photographs and recordings securely.
  • Restrict access to authorised personnel only.
  • Comply with UK GDPR and Data Protection legislation.
  • Delete images when no longer required.

Respectful Representation

Mood Moved will ensure that all photographs and recordings:

  • Represent participants respectfully.
  • Are consistent with the values of inclusion, dignity and wellbeing.
  • Are not used in a misleading, exploitative or discriminatory manner.

Participant Consent Form

Please review and sign the consent form below. It is completed on paper at the workshop; this copy is here so you can read it in advance.

  • Participant Name: _______________________
  • Workshop/Event: Mood Moved Workshop: Dance / Drama / Martial Arts / Art (delete as appropriate)
  • Date: _______________________

Please tick all that apply:

  • ☐ I consent to being photographed and filmed.
  • ☐ I consent to photographs only.
  • ☐ I consent to group photographs only.
  • ☐ I consent to the use of my image for Mood Moved marketing and promotional purposes.
  • ☐ I consent to the use of my testimonial for promotional purposes.
  • ☐ I do NOT consent to photography or filming.
  • Signature: _______________________ Date: _______________________
  • Facilitator: _______________________ Date: _______________________
  • Policy Version: 1.0
  • Review Date: 11/01/2027